Privacy Notice
Last updated: November 2026
Who runs the tool
The Stakeholder Engagement Evaluation tool is operated by Darzin Software Pty Ltd, trading as Simply Stakeholders (“we”, “us”), at Level 8, 821 Pacific Highway, Chatswood NSW 2067, Australia. Contact us at info@simplystakeholders.com about privacy.
What we collect and why
When you register as an evaluation lead, we collect your name, work email, organisation, sector and country. We also store the project details, principle settings, evidence notes, survey links and evaluation results you create. We use this information to provide the tool, save your work, generate results and reports, support your account, and maintain security.
We send marketing contact only with your consent. You can unsubscribe at any time without losing access to the tool.
When you give your email for a self-check result, we store that email, your six ratings and your marketing choice so we can save the result, send you a secure report link and attach the result if you later register with the same email.
Survey respondents provide answers only. We do not collect a respondent’s name, email address, IP address or device details with a response. Survey pages do not set tracking cookies. Please do not include names or personal details in written comments.
Storage, service providers and sharing
Evaluation data is stored in Europe. We use service providers to operate the tool, including Lovable for hosting and email delivery, and HubSpot for evaluation lead and marketing contact details. Authorised personnel and service providers in Australia and Europe may process information to provide and support the tool.
When you submit a self-check email or register, the registration and consent details described above are sent to our HubSpot account. Survey responses, answers and evaluation scores are never sent to HubSpot.
We do not sell personal information. We do not share identifiable project or organisation details for public benchmarks.
Anonymous benchmarks
We may use anonymised, aggregated scores to produce engagement benchmarks. No project or organisation is identifiable in a benchmark. Individual survey answers are not published.
Browser storage and external requests
Sign-in stores an account session in your browser. The public self-check stores your ratings in your browser so they survive a refresh and can prefill your evaluation baseline. Google Fonts receives requests to load Nunito Sans, including the connection information needed to serve the font.
Visitor analytics
On the published site, Lovable’s analytics uses no cookies, stores nothing on your device, does not keep IP addresses and does not identify visitors. It records pages visited, where visitors came from, country, browser, operating system and device type, time on site, page loading speed, errors, and clicks on buttons and links. These are recorded for every visitor without a consent banner. Detailed data is kept for 90 days and daily summaries for a year.
Lovable collects this data for us. Lovable’s privacy policy explains how it handles it.
How long data is kept
Evaluation projects, including their responses, answers, links, settings and evidence, and saved self-check results are kept for 12 months and then deleted. Survey links close automatically 12 months after creation. Your account profile is kept until you delete your account. Marketing records are kept while your consent remains active, unless a longer period is required by law.
Deletion and your rights
You can permanently delete a project from its set-up page. You can delete your account and all your projects from Account settings. You can also ask us to delete a project or account by emailing info@simplystakeholders.com.
You may ask to access or correct your personal information, or ask us to delete it. Depending on applicable law, you may also request restriction or portability, object to processing, or withdraw consent without affecting earlier lawful processing. Contact info@simplystakeholders.com or write to our postal address above. You may also complain to the Office of the Australian Information Commissioner or your relevant data protection authority.
Because anonymous survey answers cannot be linked back to a respondent, they cannot be accessed, corrected or withdrawn after submission.